Working with Documents

Getting Started with Apache OpenOffice 4

Chapter 3: Getting Started with Writer

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• What Is Writer?
• The Writer interface
• Changing Document Views
• Moving Quickly through a Document
• Working with documents
• Working with text
  • Selecting Items That Are Not Consecutive
  • Selecting a Vertical Block of Text
  • Cutting, Copying, and Pasting Text
  • Finding and Replacing Text and Formatting
  • Inserting Special Characters
  • Inserting Dashes and Non-breaking Spaces and Hyphens
  • Setting Tab Stops and Indents
  • Changing the Default Tab stop Interval
  • Checking Spelling and Grammar
  • Using Built-in Language tools
  • Using AutoCorrect
  • Using Word Completion
  • Using AutoText
• Formatting Text
  • Formatting Paragraphs
  • Formatting Characters
  • Auto-formatting
  • Creating Numbered or Bulleted Lists
  • Hyphenating Words
• Formatting Pages
  • Which Layout Method to Choose?
  • Creating Headers and Footers
  • Numbering Pages
  • Changing Page Margins
• Adding Comments and Graphics to a Document
• Creating a Table of Contents
• Creating Indexes and Bibliographies
• Adding Images and Other Graphics
• Adding Tables, Spreadsheets, and Charts
  • Creating a Table from a Calc Spreadsheet
  • Creating a Chart
• Adding a Movie or Sound
• Printing
• Using Mail Merge
• Tracking Changes to a Document
• Using Fields
• Linking to another part of a document
  • Using Hyperlinks
  • Using Cross-References
  • Using Bookmarks
• Using Master Documents
• Creating Fill-in Forms

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Working with Documents

Chapter 1 (Introducing Apache OpenOffice) includes instructions on starting new documents, opening existing documents, saving documents, and password-protecting documents. Chapter 2 (Using Styles and Templates) covers how to create a document from a template.

Saving as a Microsoft Word File

If you need to exchange files with users of Microsoft Word who are unwilling or unable to receive *.odt files, you can save a document as a Microsoft Word file.

1. Important First save your document in the file format used by Writer (.odt). If you do not, any changes you made since the last time you saved will appear only in the Microsoft Word version of the document.
2. Then choose File → Save As. On the Save As dialog, in the File type (or Save as type) drop-down menu, select the type of Word format you need. Click  Save .

{Warn| Some formatting may be lost when you save in formats other than OpenDocument Formats. You may wish to test some typical files to see if yours save correctly in other formats.}}

Figure 42. Saving a file in Microsoft Word format

From this point on, all changes you make to the document will occur only in the Microsoft Word document. You have changed the name and file type of your document. If you want to go back to working with the .odt version of your document, you must open it again.

To have Apache OpenOffice save documents by default in the Microsoft Word file format, go to Tools → Options → Load/Save. See “Choosing options for loading and saving documents” in Chapter 11 (Setting Up and Customizing Apache OpenOffice).