Auto-formatting Cells and Sheets

Getting Started with OpenOffice 4

Chapter 4: Getting Started with Calc

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• What is Calc
• Parts of the main Calc window
• Open and Save CSV files
• Navigating within spreadsheets
  • Going to a particular cell
  • Moving from cell to cell
  • Moving from sheet to sheet
• Selecting items in a sheet or a spreadsheet
  • Selecting Cells
  • Selecting Columns and Rows
  • Selecting Sheets
• Working with Columns and Rows
• Working with Sheets
• Viewing Calc
• Entering data using the keyboard
• Speeding up data entry
• Validating cell contents
• Editing data
• Formatting data
• Auto-formatting cells and sheets
• Formatting spreadsheets using themes
• Using conditional formatting
• Hiding and showing data
• Sorting records
• Using formulas and functions
• Analyzing data
• Printing from Calc
  • Using Print Ranges
  • Selecting the Page Order, Details, and Scale
  • Page Breaks
  • Headers and Footers

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Auto-formatting Cells and Sheets

You can use the AutoFormat feature to quickly apply a set of cell formats to a sheet or a selected cell range.

1. Select the cells, including the column and row headers, that you want to format.
2. Choose Format → AutoFormat.

Figure 97: Choosing an AutoFormat

The AutoFormat feature can only be applied if the selected set of cells consists of at least 3 columns and 3 rows and includes the column and row headers.

1. To select which properties (number format, font, alignment, borders, pattern, autofit width and height) to include in an AutoFormat, click More. Select or deselect the required options.
2. Click  OK .

If you do not see any change in color of the cell contents, choose View → Value Highlighting from the menu bar.

Defining a New AutoFormat

You can define a new AutoFormat that is available to all spreadsheets.

1. Format a sheet (in the style for the new AutoFormat).
2. Choose Edit → Select All.
3. Choose Format → AutoFormat. The  Add  button is now active.
4. Click  Add .
5. In the Name box of the Add AutoFormat dialog, type a meaningful name for the new format.
6. Click  OK  to save. The new format is now available in the Format list in the AutoFormat dialog.