Restricting Functionality in OpenOffice.org

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Administration Guide

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• Customizing OOo on a network

• Custom Macro Libraries
• The Extension Manager
• Adding Template Files
• Adding AutoText Files
• Disabling Registration
• Accessing Email Clients

• Customizing the UI
• Restricting functionality
• Accessing LDAP

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You can restrict the functionality of OpenOffice.org program modules for individual users, groups, or across a network. If you want, you can apply different restrictions to different users. You can also create a command configuration file in XML format to restrict the availability of menu commands in a OpenOffice.org program.

Creating a Command Configuration File

The creation of a command configuration file is a three-step process:

• Determine the command names of the features that you want to restrict
• Create an XML configuration file
• Copy the configuration file to the appropriate location in the OpenOffice.org installation directory

To Create a Command Configuration File

1. Determine the UNO Command Names for the feature(s) that you want to restrict.
2. In a text editor, create an XML configuration file.
1. Ensure that the file has the following structure

<?xml version="1.0" encoding="UTF-8" ?>
 <oor:node oor:name="Commands" oor:package="org.openoffice.Office" 
 xmlns:oor="http://openoffice.org/2001/registry" 
 xmlns:xs="http://www.w3.org/2001/XMLSchema" 
 xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
  <node oor:name="Execute">
    <node oor:name="Disabled">
      <node oor:name="CommandName" oor:op="replace">
        <prop oor:name="Command">
          <value>CommandName</value>
        </prop>
      </node>
    </node>
  </node>
 </oor:node>

The Commands.xcu file uses the following schema:

<?xml version='1.0' encoding='UTF-8'?>
 <oor:component-schema oor:name="Commands" 
 oor:package="org.openoffice.Office" xml:lang="en-US" 
 xmlns:oor="http://openoffice.org/2001/registry" 
 xmlns:xs="http://www.w3.org/2001/XMLSchema" 
 xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
  <templates>
    <group oor:name="CommandType">
      <prop oor:name="Command" oor:type="xs:string"/>
    </group>
  </templates>
  <component>
    <group oor:name="Execute">
      <set oor:name="Disabled" oor:node-type="CommandType"/>
    </group>
  </component>
 </oor:component-schema>

2. Create a separate node for each feature that you want to restrict.
3. In each node, replace the term CommandName with the command name of the feature.
3. Save the file as Commands.xcu.

The following Commands.xcu file disables the ability to customize menus in OpenOffice.org. To apply this restriction to all users, copy the file to the <network dir>/share/registry/data/org/openoffice/Office directory.

<?xml version="1.0" encoding="UTF-8" ?>
 <oor:node oor:name="Commands" 
 oor:package="org.openoffice.Office" 
 xmlns:oor="http://openoffice.org/2001/registry" 
 xmlns:xs="http://www.w3.org/2001/XMLSchema" 
 xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance">
   <node oor:name="Execute">
     <node oor:name="Disabled">
       <node oor:name="ConfigureDialog" oor:op="replace">
         <prop oor:name="Command">
           <value>ConfigureDialog</value>
         </prop>
       </node>
       <node oor:name="ConfigureToolboxVisible" oor:op="replace">;
         <prop oor:name="Command">
           <value>LoadToolBox</value>
         </prop>
       </node> 
     </node>
   </node>
  </oor:node>

For a list as well as a description of command names, see Index of UNO Command Names for OpenOffice.org.

To Apply a Command Configuration File

You can apply a command configuration file to OpenOffice.org on Solaris, Linux, and Windows.

1. Exit all OpenOffice.org applications.
   On Windows, ensure that you exit the OpenOffice.org Quickstarter in the system tray.
2. Copy the Commands.xcu file to the appropriate directory.
   • To apply the configuration to all users on the network, copy the Commands.xcu file to the following directory:
     <SO network dir>/share/registry/data/org/openoffice/Office
   • To apply the configuration to a specific user on the network, copy the Commands.xcu file to the following directory:
     <SO workstat dir>/user/registry/data/org/openoffice/Office

The configuration is applied when you restart OpenOffice.org