Starting new spreadsheets, opening and saving spreadsheets

OpenOffice.org 3 Calc Guide

Chapter 1: Introducing Calc

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• Parts of the main Calc window
• Starting and opening spreadsheets
• Saving spreadsheets
• Navigating within spreadsheets
• Selecting items
• Working with columns and rows
• Working with sheets
• Viewing Calc
• Using the Navigator

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Starting new spreadsheets

A new spreadsheet can be opened from any component of OOo. for example from Writer or Draw.

From the menu bar

Click File and then select New > Spreadsheet.

From the toolbar

Use the New Document button on the Standard toolbar. (This button is always a page of text from the current component with a black arrow to the right.) Click the drop-down arrow for a choice of what type of document to open (text document, spreadsheet, and so on). Click the button itself to create a new document of the type that is currently open (if a spreadsheet is open, a new spreadsheet document will be created).

From the keyboard

If you already have a spreadsheet open, you can press Control+N to open a new spreadsheet.

From a template

Calc documents can also be created from templates, if you have any spreadsheet templates available. Follow the above procedures, but instead of selecting Spreadsheet from the File menu, select Templates and Documents. On the Templates and Documents window, navigate to the appropriate folder and double-click on the required template. A new spreadsheet, based on the selected template, opens.

Opening existing spreadsheets

An existing spreadsheet can also be opened from any component of OOo.

From the menu bar

Click File and then select Open.

From the toolbar

Click the Open button on the Standard toolbar.

From the keyboard

Use the key combination Control+O.

Each of these options displays the Open dialog box, where you can locate the spreadsheet that you want to open.

Saving spreadsheets

Spreadsheets can be saved in three ways.

From the menu bar

Click File and then select Save.

From the toolbar

Click on the Save button on the Function bar. If the file has been saved and no subsequent changes have been made, this button is greyed-out and unselectable.

From the keyboard

Use the key combination Control+S.

If the spreadsheet has not been saved previously, then each of these actions will open the Save As dialog box. Here you can specify the spreadsheet name and the location in which to save it.