Using document properties to hold information that changes

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The Properties dialog box for any document contains locations on the Description tab and the User Defined tab for information that you might want to include in your document, especially if it is information that might change during the course of the project. To display this dialog box, click File > Properties.

Later in this chapter, we will see how to use this information in fields. You can return to this dialog box at any time and change the information you entered. When you do so, all of the references to that information will change wherever they appear in the document. For example, you might need to change the contents of the Title field from the draft title to the production title.

Description tab of Properties dialog box
The Description tab of the document’s Properties dialog box.

The User Defined tab provides four fields for you to use, as required. You can change the default names for these fields to more meaningful names. The example below shows that three of the defaults have been changed: Info 1 to Chapter subtitle, Info 2 to Chapter number, and Info 3 to Name of guide.

User Defined tab of Properties dialog box
The User Defined tab of the document’s Properties dialog box.

To change these field names, click the Info fields button near the bottom of the dialog box. In the small pop-up dialog box (Edit Field Names, not shown here), type the field names you want and then click OK.

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