Linking to another part of a document
If you type in references to other parts of the document, those references can easily get out of date if you reorganize the order of topics, add or remove material, or reword a heading, OOo provides three ways to ensure that your references are up to date, by inserting links to other parts of the same document or to a different document.
The two methods have the same result if you Control+click the link when the document is open in OOo: you are taken directly to the cross-referenced item. However, they also have two major differences:
- The text in a hyperlink does not automatically update if you change the text of the linked item (although you can change it manually), but changed text does automatically update in a cross-reference.
- When using a hyperlink, you do not have a choice of the content of the link (for example text or page number), but when using a cross-reference, you do have several choices, including bookmarks.
- To hyperlink to an object such as a graphic, and have the hyperlink show useful text such as Figure 6, you need to either give such an object a useful name instead of leaving it as the default name (“Graphics6”), or you need to use the Hyperlink dialog to modify the visible text. In contrast, cross-references to figures with captions automatically show useful text, and you have a choice of several variations of the name.
- If you save a Writer document to HTML, hyperlinks remain active but cross-references do not. (Both remain active when the document is exported to PDF.)
To ensure that references update if you reword a heading, caption, or other linked item, use automatic cross-references. See "Using automatic cross-references" in Chapter 14 (Working with Fields) for details.
Bookmarks are listed in the Navigator and can be accessed directly from there with a single mouse click. In HTML documents, bookmarks are converted to anchors that you can jump to by hyperlink. For more about bookmarks, see "Using bookmarks" in Chapter 14 (Working with Fields).
To insert a hyperlink into your document, use the Navigator:
- Open the documents containing the items you want to cross-reference.
- Open the Navigator (by clicking its icon, choosing View > Navigator, or pressing F5.
- Click the arrow next to the Drag Mode icon , and select Insert as Hyperlink.
- In the list at the bottom of the Navigator, select the document containing the item that you want to cross-reference.
- In the Navigator list, select the item that you want to insert as a hyperlink.
- Drag the item to where you want to insert the hyperlink in the document. The name of the item is inserted in the document as an active hyperlink.
For more about hyperlinks, see Working with hyperlinks.
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