Unified ODF Icons - Specification

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Unified ODF Icons

Specification Status
Author Lutz Hoeger
Last Change Sep 25, 2009
Status (Help) Preliminary

Abstract

A new set of document icons (a.k.a. mime type icons), which gives ODF documents a clean and unique visual identity, and removes any product or vendor specific brand.

References

Reference Document Check Location (URL)
Prerequisites [passed/failed] n/a
Product Requirement, RFE, Issue ID (required) [available] http://qa.openoffice.org/issues/show_bug.cgi?id=104806
Accessibility Check (required) See accessibility section for check list
Test case specification (required) [available/not available] <PLEASE ENTER LOCATION HERE>
GullFOSS announcement, incl. motivation for this change http://blogs.sun.com/GullFOSS/entry/unified_odf_icons
Detailed specification of the new icon design http://odftoolkit.org/pages/ODF-Icons

Contacts

Role Name E-Mail Address
Developer Mikhail Voitenko mav@openoffice.org
Product Manager Lutz Hoeger lh@openoffice.org
Quality Assurance Thorsten Martens, Olaf Felka tm@openoffice.org, of@openoffice.org
Documentation <First Name, Last Name> <User@openoffice.org>
User Experience <First Name, Last Name> <User@openoffice.org>


Detailed Specification

All Icons for OpenDocument files shall be replaced by a new design, removing product and vendor specific brand elements. This includes all occurrences on the OOo user interface as well as representations of these files on desktop systems, where icons are used instead of previews (e.g. Windows XP).

The list of OpenDocument files includes:

  • .odt (Text Document)
  • .ott (Text Document Template)
  • .ods (Spreadsheet)
  • .ots (Spreadsheet Template)
  • .odp (Presentation)
  • .otp (Presentation Template)
  • .odg (Drawing)
  • .otg (Drawing Template)
  • .odb (Database)
  • .odf (Formula)
  • .odm (Master Document)
  • .oth (Text HTML Template)

The icons for these types are listed at http://odftoolkit.org/pages/ODF-Icons.

Other document types, which users assign either manually to be opened with OpenOffice.org, or that are assigned automatically by the installation program of OOo, shall not use these icons. Reason: Other files are most likely not in OpenDocument format, so they should not be displayed as ODF files. Instead, each OOo sub-application (Writer, Calc, ...) shall use their own default icon for such files. These default icon resemble their ODF-equivalents, but do not include the ODF banner.

The non-ODF icons are currently in production and will also be made available at http://odftoolkit.org/pages/ODF-Icons.

The list of icon occurrences includes:

  • Any desktop representation of such files (incl. folder views, and "New" pop-up menu, where applicable)
  • Appearance in OOo Start Center
  • Appearance in OOo QuickStarter (where applicable)
  • Appearance in OOo window caption
  • Appearance in OOo "Standard" tool bar: "New" button and drop down
  • Appearance in OOo Menu "File - New";
    • Note 1: use the .oth icon for entry "Templates an Documents"
    • Note 2: use the "Empty" icon for entry "HTML Document", but the neutral one without the ODF banner
  • Appearance in OOo "File - Properties - General" dialog
  • Appearance in OOo "Open/Save" dialog: system dialog and OOo dialog
  • Appearance in OOo "Templates and Documents" dialog: places pane and file list
  • Appearance in OOo "Template Management" dialog (Organizer): "Commands" button - "Reset Default Template" pop-up menu

Accessibility

Accessibility is the responsibility of the I-Team, beginning with UX, DEV and QA, to ensure that the following requirements are fulfilled:

  1. Is the feature fully keyboard accessible?
    (Ex: "I can go everywhere and use every function using the keyboard only"

    n/a
  2. Have I specified visual alternatives for the case that the specified feature includes audio as output?
    n/a
  3. Are text alternatives for all icons and graphics available?
    n/a
  4. Don't provide important information in colors alone
    (Ex: marking important information hard coded in red)

    yes
  5. Does the specified feature respect system settings for font, size, and color for all windows and user interface elements?
    n/a
  6. Have I ensured that flash rates do not exceed 2 hertz for blinking text, objects, or other elements? In any case, try to avoid flashing UI elements
    n/a
  7. Ensure that assistive technology (AT) (like ZoomText or Orca) is able to read everything.
    n/a


Open Issues

  • In small icon size (16x16) the icons for different file types are too similar; needs re-work
  • [CWS odficons] ODF icons used as File>New menu item icons only with default icon set Issue 105469
  • cws odficons: New icon for .html has ODF sign Issue 105450
  • cws odficons: Provide icons for non odf documents Issue 105451
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