Documentation/OOoAuthors User Manual/Getting Started/Keyboard Shortcuts

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This is Appendix A of Getting Started with 2.x (Third edition), produced by the OOoAuthors group. A PDF of this chapter is available from the OOoAuthors Guides page at

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<< Chapter 17 Getting Started with Macros


You can use (OOo) without requiring a pointing device, such as a mouse or trackball, by using its built-in keyboard shortcuts. Tasks as varied and complex as docking and un-docking toolbars and windows, or changing the size or position of objects, can all be accomplished with only a keyboard.

OOo has a general set of keyboard shortcuts, available in all components, and a component-specific set directly related to the work of that component (Writer, Calc, Impress, Draw and Base). This document describes the general set: the component specific shortcuts are fully described in the appropriate appendix of the relevant component guide.

For help with OOo's keyboard shortcuts, or using OOo with a keyboard only, search the OOo Help using the “shortcut" or “accessibility" keywords.

Assigning shortcut keys

In addition to using the built-in keyboard shortcuts (listed later in this Appendix), you can define your own. You can assign shortcuts to standard OOo functions or your own macros and save them for use with the entire suite.

Caution: Be careful when reassigning your operating system's or OOo's predefined shortcut keys. Many key assignments are universally understood shortcuts, such as F1 for Help, and are always expected to provide certain results. Although you can easily reset the shortcut key assignments to the OOo defaults, changing some common shortcut keys can cause confusion, frustration and possible data loss or corruption, especially if other users share your computer.

To adapt shortcut keys to your needs, use the Customize dialog, as described below.

  1. Select Tools > Customize > Keyboard. The Customize dialog (Figure 1) opens.
  2. To have the shortcut key assignment available in all components of select the button.
  3. Next select the required function from the Category and Function lists.
  4. Now select the desired shortcut keys in the Shortcut keys list and click the Modify button at the upper right.
  5. Click OK to accept the change. Now the chosen shortcut keys will execute the function chosen in step 3 above whenever they are pressed.

Notes: All existing shortcut keys for the currently selected Function are listed in the Keys selection box. If the Keys list is empty, it indicates that the chosen key combination is free for use. If it were not, and you wished to reassign a shortcut key combination that is already in use, you must first Delete the existing Key.

Shortcut keys that are greyed-out in the listing on the Customize dialog, such as F1 and F10, are not available for reassignment.


Saving changes to a file

Changes to the shortcut key assignments (and other configurations) can be saved in a keyboard configuration file for use at a later time, thus permitting you to create and apply different configurations as the need arises. To save keyboard shortcuts to a file:

  1. After making your keyboard shortcut assignments, click the Save button near the bottom right of the Customize dialog (Figure 1).
  2. In the Save Keyboard Configuration dialog, select All files from the Save as Type list.
  3. Next enter a name for the keyboard configuration file in the File name box, or select an existing file from the list. If you need to, browse to find a file from another location.
  4. Click Save. A confirmation dialog will appear if you are about to overwrite an existing file, otherwise there will be no feedback and the file will be saved.

Loading a saved keyboard configuration

To load a saved keyboard configuration file and replace your existing configuration, click the Load button near the bottom right of the Customize dialog (Figure 1), and then select the configuration file from the Load Keyboard Configuration dialog.

Resetting the shortcut keys

To reset all of the keyboard shortcuts to their default values, click the Reset button near the bottom right of the Customize dialog (Figure 1). Use this feature with care as no confirmation dialog will be displayed; the defaults will be set without any further notice or user input.

Running macros

You can also define shortcut key combinations that will run macros. These shortcut keys are strictly user-defined; none are built in. For information on macros, see [[Chapter 17 (Getting started with macros).

General shortcut keys for

Shortcut Keys Result
Enter key Activates the focused button in a dialog.
Esc Terminates the action or dialog. If in Help: goes up one level.
Spacebar Toggles the focused check box in a dialog.
Arrow keys Changes the active control field in an option section of a dialog.
Tab Advances focus to the next section or element in a dialog.
Shift + Tab Moves the focus to the previous section or element in a dialog.
Alt+Down Arrow Opens the list of the control field currently selected in a dialog. These shortcut keys apply not only to combo boxes but also to icon buttons with pop-up menus. Close an opened list by pressing the Escape key.
Del Deletes the selected items into the recycle bin.
Shift+Del Deletes the selected items without putting them in the recycle bin.
Backspace When a folder is shown: goes up one level (goes back).
Ctrl+Shift+Space Removes direct formatting from selected text or objects (as in Format > Default Formatting).
Ctrl + Tab When positioned at the start of a header, a tab is inserted.
Enter (if an OLE object is selected) Activates the selected OLE object.
Enter (if a drawing object or text object is selected) Activates text input mode.
Ctrl + O Opens a document.
Ctrl + S Saves the current document.
Ctrl + N Creates a new document.
Shift+Ctrl+N Opens Templates and Documents dialog.
Ctrl + P Prints document.
Ctrl + Q Exits application.
Ctrl + X Cuts out the selected elements.
Ctrl + C Copies the selected items.
Ctrl + V Pastes from the clipboard.
Ctrl + Shift + V Opens the Paste Special dialog.
Ctrl + A Selects all.
Ctrl + Z Undoes last action.
Ctrl + Y Redoes last action.
Ctrl+F Calls the Find & Replace dialog.
Ctrl+Shift+F Searches for the last entered search term.
Ctrl+Shift+J Toggles the view between fullscreen mode and normal mode in Writer or Calc.
Ctrl+Shift+R Redraws the document view.
Shift+Ctrl+I Enable or disable the selection cursor in read-only text.
Ctrl+I Applies the Italic attribute to the selected area. If the cursor is positioned in a word, this word is also marked in italic.
Ctrl+B Applies The Bold attribute to the selected area. If the cursor is positioned in a word, this word is also put in bold.
Ctrl+U Applies the Underlined attribute to the selected area. If the cursor is positioned in a word, this word is also underlined.

Keyboard shortcuts using the function keys

Shortcut Keys Result
F1 Starts the Help.
In the Help: jumps to main help page.
Shift + F1 Activates Extended Tips for the mouse pointer, which turns into a question mark. Move the pointer over an item (command, icon or control) to view the extended tip.
Shift+F2 Displays an extended tip for the item (command, icon or control) currently selected by using the keyboard.
Ctrl+F4 or Alt+F4 Closes the current document (close when the last open document is closed).
F6 Sets focus in next sub-window (for example, document/data source view).
Shift+F6 Sets focus in previous sub-window.
F10 Activates the first menu (File menu).
Shift+F10 Opens the context menu.
Ctrl+F11 Opens the Style Catalog.

Shortcut keys in the Gallery

Shortcut Keys Result
Tab Moves between areas.
Shift+Tab Moves between areas (backwards).

==Shortcut keys in the New Theme area of the Gallery

Shortcut keys Result
Up arrow Moves the selection up.
Down arrow Moves the selection down.
Ctrl+Enter Opens the Properties dialog.
Shift+F10 Opens a context menu.
Ctrl+U Refreshes the selected theme.
Ctrl+R Opens the Enter Title dialog.
Ctrl+D Deletes the selected theme.
Insert Inserts a new theme.

Shortcut keys in the Gallery preview area

Shortcut keys Result
Home Jumps to the first entry.
End Jumps to the last entry.
Left Arrow Selects the next Gallery element on the left.
Right Arrow Selects the next Gallery element on the right.
Up Arrow Selects the next Gallery element above.
Down Arrow Selects the next Gallery element below.
Page Up Scrolls up one screen.
Page Down Scrolls down one screen.
Ctrl+Shift+Insert Inserts the selected object as a linked object into the current document.
Ctrl+I Inserts a copy of the selected object into the current document.
Ctrl+T Opens the Enter Title dialog.
Ctrl+P Switches between themes view and object view.
Spacebar Switches between themes view and object view.
Enter Switches between themes view and object view.
Step backward Switches back to main overview (only in object view).

Selecting rows and columns in a table

Shortcut keys Result
Spacebar Toggles row selection, except when the row is in edit mode.
Ctrl+Spacebar Toggles row selection.
Shift+Spacebar Selects the current column.

Shortcut keys for drawing objects

Shortcut keys Result
Select the toolbar with F6. Use the Down Arrow and Right Arrow to select the desired toolbar icon and press Ctrl+Enter Inserts a Drawing Object.
Select the document with Ctrl+F6 and press Tab Selects a Drawing Object.
Tab Selects the next Drawing Object.
Shift+Tab Selects the previous Drawing Object.
Ctrl+Home Selects the first Drawing Object.
Ctrl+End Selects the last Drawing Object.
Esc Ends Drawing Object selection.
Esc (in Handle Selection Mode) Exits Handle Selection Mode and returns to Object Selection Mode.
Up/down/left/right arrow Moves the selected point (the snap-to-grid functions are temporarily disabled, but end points still snap to each other).
Alt+Up/Down/Left/Right Arrow Moves the selected Drawing Object one pixel (in Selection Mode).
Re-sizes a Drawing Object (in Handle Selection Mode).
Rotates a Drawing Object (in Rotation Mode).
Opens the properties dialog for a Drawing Object.
Activates the Point Selection mode for the selected drawing object.
Spacebar Selects a point of a drawing object (in Point Selection mode) or cancels the selection.
The selected point blinks once per second.
Shift+Spacebar Selects an additional point in Point Selection mode.
Ctrl+Tab Selects the next point of the drawing object (Point Selection mode).
In Rotation mode, the center of rotation can also be selected.
Shift+Ctrl+Tab Selects the previous point of the drawing object (Point Selection mode).
Ctrl+Enter Places a new drawing object with default size in the center of the current view.
Ctrl+Enter at the Selection icon Activates the first drawing object in the document.
Esc Leaves the Point Selection mode. The drawing object is selected afterwards.
Edits a point of a drawing object (Point Edit mode).
Any text or numerical key If a drawing object is selected, switches to edit mode and places the cursor at the end of the text in the drawing object. A printable character is inserted.

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